Privacy Policy
Romag Contracting App Privacy Policy
Effective Date: April 1, 2025
Romag Contracting (“we”, “our”, or “us”) is committed to protecting the privacy and security of our employees’ data. This Privacy Policy explains how we collect, use, and protect information through the Romag Contracting App (“the App”), which is installed on company-provided devices and used exclusively by site staff and supervisors.
1. Information We Collect
The App collects the following types of information:
- + Clock In / Clock Out Data: Time and date when users scan a QR code to record attendance.
- + GPS Location: The geographic location of the device at the time of clock in and clock out to verify presence on site.
- + Device Information: Basic metadata such as device type and unique device identifiers (used only for internal support and auditing purposes).
- + GPS Location: The geographic location of the device at the time of clock in and clock out to verify presence on site.
2. How We Use This Information
The information collected through the App is used solely for operational and administrative purposes:
- + To accurately track employee attendance and working hours
- + To verify that clock-ins and clock-outs occur on authorized job sites
- + To improve project oversight and on-site accountability
- + To generate timesheets and support payroll processing
- + To improve project oversight and on-site accountability
- + To verify that clock-ins and clock-outs occur on authorized job sites
3. Data Storage and Security
- All data is stored securely on our company servers or approved cloud services with industry-standard encryption.
- Access to the data is restricted to authorized personnel only, such as HR and site supervisors.
- We implement physical, electronic, and managerial procedures to safeguard and secure the data we collect.
4. Sharing of Information
We do not sell, rent, or trade employee data. Data collected by the App may be shared internally within Romag Contracting strictly for business operations. It may also be disclosed if required by law or in response to a valid legal request.
5. Employee Rights
As this App is used within a workplace setting on company-owned devices, employees acknowledge and consent to data collection and monitoring as described in this policy as part of their employment. Any concerns about the data collected can be addressed to concerns@harplabs.com.
6. Updates to This Policy
We may update this Privacy Policy from time to time. Any changes will be communicated via internal company channels or directly through the App.
Contact Us
If you have any questions about this Privacy Policy or how your information is handled, please contact:
Romag Contracting
2400 Meadowpine Blvd Suite 105 Mississauga, Ontario L5N 6S2